I’d call myself a born organiser. On job applications I always describe myself as ‘efficient’ and ‘methodical’. I have a magnetic notepad on my fridge that was a gift from my niece. It’s by ‘Rosie Made a Thing’ and says on the front “I bloody love a good list” Well, that’s totally me! One of my most used apps on my mobile phone is ‘Notes’ and guess what? It’s full of lists!
I always used to be the organiser of work Christmas parties, booking venues, taking deposits, collecting menu choices and paying balances. That extended to nights out for groups of friends, parties and exciting trips and nights or weekends away. I can’t lie though, every now and then I found myself wishing that someone else would do it or would be pleasantly surprised and relieved when someone did offer to give me a break.
They say “If you want something done ask a busy person” and there’s a lot of truth in that. Even with four children I seemed to either volunteer or get roped into helping out somewhere or another! After years of playgroup, PTA and dance school committees I think I’ve done more begging for raffle prizes than I can count! Quiz nights, race nights, barn dances, summer fetes, jumble sales – I could add them all to my resumé! Sometimes I asked myself why I was doing so much but it’s very rewarding to help make a difference and I have to admit there was also a lot of fun amongst the stress!
The same year we got our beach hut I saw a lot of adverts for the Macmillan Coffee Morning and rather spontaneously requested a free kit! I’d been to a few and, ironically, the last one I could remember going to was with my mum at my children’s primary school. Macmillan were a brilliant support to my Mum when she was diagnosed with cancer and it felt fitting to hold my own event in her memory.
I sprung the idea on my best friend and she was as excited about it as I was. Both being slightly unhinged, we decided to hold it at my little beach hut with no running water or electricity! How hard could it be? Well, I say only as hard as you make it!
The first year our cake selection was ample but modest compared to recent times. That same year we were due to move out of our house for a complete renovation. I had a kitchen that I didn’t find particularly practical (trying saying that after a few drinks….!) and over the years had not been inspired to bake. Growing up, my parents ran a guest house and had an amazing industrial kitchen and in my early teens I used to love churning out batches of scones and rock cakes! My Nan was very traditional and loved to pass on her ‘old school’ baking skills. Later came children, three under the age of four and the youngest four years later. It was difficult enough organising their meals let alone baking for pleasure! So for the first cake sale it was an effort as I didn’t have a lot of baking accessories and had to get all the ingredients. I managed okay though. My friend, on the other hand, was much more of an accomplished cook and a great inspiration!
We very proudly displayed our wares on a camping table with all the Macmillan regalia and tied balloons to the railings behind the hut. We put as many chairs as we could outside the hut and started boiling our one and only kettle on the little gas camping stove! We had taken plenty of water down with us plus tea, coffee etc. Luckily I had lots and lots of mugs in my little cupboards!
We placed another small and lower table in the middle of the chairs then sat down and waited….
It was a slow start and I can’t recall how much we had advertised the event at that time as we didn’t intend for it to be too big and unmanageable. However we had spread the word amongst our friends and family. The official day for the national event is always a Friday so a lot of people had said they would come after work or when they had collected children from school. We did have a steady stream of visitors through the day with the odd little break when we sat on our own. Surprisingly to us we had quite a few members of the public who were just passing and decided to pop down to support us. The first year two older gentlemen friends sat with us for a couple of hours regaling us with all sorts of interesting stories and, in subsequent years, one of them regularly checked in with us about when we would be holding the next one! He would call down from the prom when I was at the hut to get my attention and find out when it was going to be! Over the years we’ve had quite a few ‘regulars’ who we hadn’t met prior to our events. One couple always came with their beautiful black Labrador who behaved impeccably despite being surrounded by the temptation of yummy cakes. We were so delighted to have their support and, on the flip side, were proud to afford them an opportunity to get together for a cuppa and a natter.
I remember how excited we were to have raised £352.12! We went to the bank together to pay in the money and we were so chuffed!
“Charity is not a duty but a joy”
Of course, we couldn’t not do another one, we now had the incentive, knowing it had been worth the effort. We continued to do it on a Friday from the beach hut for a few years and made ourselves more noticeable with the decorations and signs pinned to the back of the hut. It’s a unique venue but logistically a bit difficult for some people. We endeavoured to be as inclusive as we could be by passing up drinks and cakes to people who were in wheelchairs or had limitations in terms of getting down on to the beach. A mutual friend of ours has twins with special needs and somehow we managed to get both girls and their wheelchairs down to the beach once to join us.
I remember one time the two of us setting up inside my little hut with the threat of rain looming and then sitting inside in the tiny bit of space that was left in half darkness with one door closed to keep the rain out. It was past the scheduled start time and we weren’t at all optimistic that anyone would be out on the seafront, let alone looking for a beach hut selling cakes! We were just wondering whether we should admit defeat when two lovely ladies popped their heads through the door and asked if they could get some cakes. That’s all it takes, a little bit of faith that our efforts had not been in vain.
September can be a very unpredictable month and we’ve learned many strategies on how we can prepare ourselves for dodgy weather. One year we put up my friend’s gazebo, bearing in mind we’re talking about a pebbly beach which is not the easiest place to secure anything down. It had served us really well for the best part of the day and had saved quite a few people from getting wet. However, later in the afternoon it didn’t fare so well. The wind had whipped up and, in one strong gust it was lifted up, moved along in one piece then crashed to the floor! Seeing was believing in the way that it seemed to float sideways in its entirety before landing. Thank goodness it was only the two of us there so nobody got hurt. Unfortunately though it was damaged and potential repair was dubious. RIP gazebo….
In the Spring of 2017 I saw an advert for ‘National Cupcake Day’, an event endorsed by one of The Great British Bake Off’s judges, Paul Hollywood, who is a supporter of the Alzheimer’s Society. Again, I don’t know what I was thinking with it being just three months before the Macmillan one! I received the pack and set up a JustGiving page and spread the word on Facebook. My best friend wasn’t available to help out and I started to have doubts about whether I’d taken too much on when my phone ‘pinged’. I got an email to say I’d received my first donation! Well that was it, there was no backing out now. So I decided any amount I could raise, however small, would be better than nothing.
Signing up to raise money for Alzheimer’s wasn’t entirely random. Sadly, like millions of others, our family has been directly affected by the terrible disease. My aunt (dad’s sister) had been diagnosed with Alzheimer’s a few years earlier. Tragically, a couple of years after that, her eldest daughter, my cousin, also had a diagnosis of Frontal Lobe (frontotemporal) dementia. It is an early-onset disorder which mostly occurs between the age of 45 and 65. Common signs and symptoms include significant changes in social and personal behaviour, apathy, blunting of emotions, and deficits in both expressive and receptive language, compulsive behaviours, binge-eating, deficiencies in executive functioning and working memory. Currently, there is no cure but there are treatments that help alleviate symptoms.
My lovely cousin passed away in 2018 at age 54 and left behind four children who were young adults. They had already ‘lost’ the mum they knew and loved well before that time due to the cruel and debilitating symptoms of her condition which eventually took away not just her cognitive functioning but, in time, restricted her physical ability. The symptoms of this condition progress at a rapid, steady pace and eventually sufferers need 24-hour care for daily function. By the time my cousin died, my aunt had also deteriorated and was unaware of her daughter’s illness and passing. Some might say it was a blessing that she would never know that her beautiful, bright and outgoing daughter had endured such heartbreaking final years of her life. The family felt it would be kinder for her to remain oblivious as attending the funeral would be too confusing and distressing for her. Two years later in 2020 my aunt also passed away.
Like the Macmillan events, the first ‘Cupcake Day’ was a modest affair at the beach hut but the outcome was over £300! Definitely not a sum to be sniffed at and enough inspiration to do it again.
After holding a few events at the actual hut, one time we thought it might help to have a small table at the top on the promenade too to try to attract more people. The first time we did it was for one of the Alzheimer’s ones and, being June, we did have to attach a large beach parasol to the railings to protect the cakes from melting. It definitely worked well in terms of our presence though. This got us thinking about other ways we could improve the event and the obvious way would be to hold the event on a weekend. It meant that we wouldn’t be holding it on the official days in terms of the National events but we might gain people who would otherwise have been attending a Friday event. So we changed both events to Saturdays in the future.
One September the weather started off atrocious. We had to load our cars in torrential rain and it hadn’t stopped when we arrived at the seafront. At that time you could get a car on the seafront and, as it was seemingly deserted, my husband drove at a snail’s pace up to one of the wooden shelters purely for the purpose of unloading. We saw just one completely drenched couple on the promenade who felt it necessary to remain directly in the path of our car despite there being plenty of space to safely avoid us. As soon as we had unloaded our packed car my husband drove it back to the road to park. Any other time we would not have done this but the rain was exceptional and no-one wants to stand serving cakes all day soaked from head to toe.
Eventually the rain began to ease off and we were able to get cracking. We hadn’t been setting up for long when we were approached by a young man holding a clipboard. He was from the local council. He asked what we had planned and said the council had not been notified of any public events happening there that day. We apologised and explained that we normally operate from the beach hut but the weather had made that impossible. He asked what we were selling and we said we weren’t selling anything, just asking for donations for the charity. He said “Oh that’s fine, no worries! Good luck!” Now, I may be wrong and we’ll never know but I think the awkward couple we had seen that morning may have reported us. It seems odd that everywhere was so quiet, barely a soul in sight, yet the council had had a report of us being there. Whoever it was, I hope they were pleased with themselves. If the council representative had put a stop to our plans we almost certainly would not have made hundreds of pounds for a good cause that day.
A lot of people are very opposed to social media but, despite the negatives, it can be an amazing outlet for awareness of events. We use Facebook to advertise our events and to share our online donation pages. There are various local community groups where we share posts and of course our own Facebook friends are invited and also share our posts amongst their own friends. Without that publicity I truly believe we wouldn’t make as much money.
We’ve got to the point now where we need a lot more help either in terms of people actually helping on the day or loans of tables, cake contributions or just helping to set up or clear up at the end of the day. When we were using the hut as our sole venue we once had three kettles on the go which were loaned to us by neighbouring beach huts. If you don’t already know this, a kettle on a camping stove really takes its time to boil! More recently we have borrowed two large urns (hot water dispensers) from my workplace. We each fill one with boiled water before we leave home and then top them up through the day from the beach hut kettle. As you can imagine, we get through quite a few of the 5L bottles of mineral water and quite a few butane gas canisters!
We’ve got a reliable group of regulars who volunteer their help in advance then, on the day, friends sometimes do random shifts to give others a break.
We have also been very fortunate over the last couple of years to receive incredible contributions to the cakes. These are not just from friends and family but also from members of the public. There are some very talented bakers in our little town!
Prior to any of our events we now approach local businesses to ask if they would be willing to donate ingredients for our baking or tea/coffee. We didn’t do that for the first few years and one of our friends suggested we give it a try as most supermarkets have a ‘charity/community champion’ who has a budget for helping their local community. Before we did that, my friend and I would spend anything between £60 and £100 each on buying ingredients and other items needed for the day. Neither of us has ever taken from the money raised as we see that as our contribution and we hate meddling with the total but it can get very expensive when you do it twice a year. The donations vary from store to store. Some shops are impressively generous whereas others make a much smaller contribution. Sometimes we get a gift voucher which is handy as we can top up our basic items with some of the more luxury ingredients. One year I made a tower of my ingredients which I had worked out precisely by adding everything up that I needed for the cakes I was planning on making. My butter tower alone contained 21 x 250g packs! That was just me, my friend would equal that. As for eggs….!
In 2021 we had a very kind benefactor who accounted for around 20% of our final total that year. My friend works for an independent estate agency and her boss donated £1000 which was incredibly generous and very well received.
The pair of us generally start our baking on the Wednesday and Thursday evenings (as we both work) for the less perishable cakes and all day on the Friday, most times starting around 9.30/10.00 am and not finishing til we’ve cleaned up ten to twelve hours later. Believe me, that is no exaggeration. It is quite a bakeathon! Life is like a picnic for the ‘Great British Bake-Off’ contestants in comparison….even though Paul and Prue may not be quite so impressed by the standard of our cakes!
With a lot more people attending it became totally impractical to use mugs so we started to use disposable cups. The first time, a kind friend donated a box. The following year a friend in the catering business got us some from a wholesaler and last year we were given some by the local leisure centre.
Another thing we now do regularly is collect containers for people to take the cakes away in. We put out an appeal on Facebook for people to save their Christmas family-size chocolate containers, biscuit tins, margarine and ice cream tubs. We were inundated with them, so much so that I ran out of room in my loft to store them! It was so worth it though, they were an absolute game changer! No more sticky icing attaching itself to napkins or paper plates collapsing under the weight of cakes!
As much as we get incredible support we are sometimes a little bemused by the expectations of some people. Right from the beginning, bearing in mind how limited our resources were we would get requests for speciality teas, special milk, specific dietary requirements etc and whilst many accepted that we couldn’t provide those things, we had the occasional tutting or moaning. At that time it was only the two of us doing the baking and we didn’t have the capacity to extend to free-from foods. As time went on we had some kind donations of gluten-free and vegan cakes. We were already spending a lot on ingredients without having to buy the additional ingredients for such items. Sometimes I think people forget that we are voluntarily holding these events to raise money for a charity, not running a for-profit coffee shop or bakery!
“Don’t be upset with the results you didn’t get from the work you didn’t do….”
We hadn’t been able to hold our Alzheimer’s fundraiser in June 2020 due to the lockdown restrictions. By September 2020 we felt we could hold our Macmillan one safely albeit relying on the public to do their bit to help protect each other. We had good attendance as always and, of course, the odd complaint! One lady made a comment that she didn’t think it was appropriate to hold the event during the pandemic then proceeded to not only buy cakes but also a coffee. Not entirely sure she was that worried….
On the flip side, we have received many thanks and compliments for our efforts. One year a very frail looking lady wearing a head scarf said to us that she was just coming to the end of her chemotherapy and she wanted to thank us both. She was weeping as she spoke to us. It’s moments like that which we will never forget and remind us why we do it.
In January 2021 during one of the pandemic lockdowns I taught myself to crochet using YouTube tutorials. By the time held our Alzheimer’s event in June 2021 I had become much more proficient and confident at my new skill and made a variety of goods to sell. I made coasters, keyrings, bunting, headbands. The emblem for The Alzheimer’s Society is a forget-me-not flower and I crocheted some to make keyrings. A friend who also crochets made some lovely hats. We did really well and some people requested smaller items after the event which I made on demand to add a bit more to the pot. The octopus and bumble bee keyrings proved to be the most popular. Another friend had made some beautiful and very clever needle felting items such as little figures and fridge magnets and another donated some homemade greetings cards. It was wonderful to have those to offer, especially with families passing by with their children. We were also gifted some sunflower plants to sell and gladly accepted. The children in particular loved these.
“No act of kindness, however small, is ever wasted”
We had a very junior member on the team in June and September 2021. My friend’s 10 year old grandson had started making lemonade to sell for good causes and she asked if we would like him to do some for us. He was a little trooper and, on both occasions, made a tidy little sum to add to the pots. He sat there all day, refused any offers for people to give him a break and had his photo taken with the Mayor! The homemade lemonade was unsurprisingly very popular as it was absolutely delicious.
For the 2021 Macmillan event I made a selection of crocheted Christmas decorations that I had been making through the summer. It felt very strange sitting on the beach in the summer heat crocheting snowflakes and Christmas trees!
The same year a member of the public gifted us an enormous box of chocolates but it was towards the end of the day so we weren’t quite sure what to do with it. In the end we organised a small sweepstake between a group of friends where they paid £1 per number. They could choose their number and at the end we used an online computer-generator to pick the winner. That made an extra £26 for the pot and a lovely lady enjoyed some delicious chocolates!
A few years ago we were contacted via Facebook by a member of the local Macmillan committee. He had a proposal for us. He said that if we passed on the money we had raised to him he could ensure it would remain local. At first it was a bit of a dilemma as we received online donations from people much further afield. However, the online donations go directly into a central pot so it seemed fair that a proportion of the money covered both local and national funds. We agreed to work with him in this way and since then have been well supported by the committee. We count up and bag the cash and take it round to him. He recounts it which is just as well because I literally can’t count! I don’t think I’ve ever got the total bang on! It’s usually only a few pennies out and thankfully the time it was a few pounds it was over rather than under what I had calculated! He gives us a receipt and it saves us walking through town to the bank with a bucket containing a shed load of notes and coins!
In addition to sorting out the cash for us the representative offers the help of other volunteers. We are grateful for the offer but we enjoy the role we both play in our own event so we generally don’t accept too much input. The volunteers usually help with the completion of the GiftAid forms as we are often too busy serving a big queue and forget to ask people to do this. Initially I don’t think we recognised what a difference it makes to our total sum though so it is very important to have that information. It gives us an additional 25% of every donation made by a tax payer so that’s quite a difference. In fact, our past totals were actually more than we announced as we never thought to calculate that element and add it to the total until recently. The Committee is also helpful for getting bits and pieces, like collecting tins and merchandise. I have said I might get involved with the committee at some point in the future when I’ve recovered from my own cancer journey but I have said I’d be more of a ‘thinker’ than a ‘doer’! My days of running around like a headless chicken for one event after another are done I’m afraid!
In the last few years we have been honoured by local dignitaries attending our events. As well as county councillors, two of the town’s mayors have come along and made short speeches. In 2021 we even managed to set up a ceremonial ribbon for the mayor to cut!
I wouldn’t say I look for ways to help more charities but I have enjoyed using a few skills to raise smaller amounts. They are more spontaneous and take a lot less organising. In April 2020 the London Marathon had to be cancelled due to Covid-19 and the nation was encouraged to take part in the ‘2.6 Challenge’ to help save the UK’s charities. General fundraising had been hit very hard by the pandemic and thousands of fundraising events had to be cancelled and many charities, particularly smaller ones, were struggling to maintain services because of this huge reduction in income, impacting all sectors of society. The 2.6 was to represent the 26 miles of a marathon and could be interpreted in whatever creative way you pleased! My oldest son is rather partial to Gü desserts and we had amassed quite a collection of little glass ramekin dishes. I decided to make 26 mini cheesecakes of varying flavours to donate to key workers. My neighbour was a police officer at the time and he took them to work to share with his colleagues. My chosen charity on this occasion was for CALM (Campaign Against Living Miserably), a cause close to my heart, and I raised £115 from kind online donations.
Later in the year I purchased red, black and green wool and got to work on crocheting poppies for Remembrance Day. I ended up making 62 poppy brooches in a few different styles and made £220.60 for the Royal British Legion Poppy Appeal. I genuinely thought I might raise about £25 so I was absolutely delighted when the requests kept on coming. If I’m honest I can’t say I wasn’t sorry once I’d finished the last poppy!
We were informed by our Macmillan representative that in 2020 our event was accountable for around 70% of the local area’s fundraising that year! This was of course due to the pandemic restricting many charity events but we were proud to have been able to help during difficult times.
We can’t thank our supporters enough for their part in all of this – the bakers, creators, helpers and, of course, donators. We couldn’t have done any of it without them all.
So far, we have made around £11,000 for Macmillan Cancer Support since 2014, 8 years of coffee mornings and around £3,500 for Alzheimer’s Society holding 4 events since 2017.
Although I am writing for my own personal blog, I have to emphasise that this is something I share with my best friend and we are equally involved in holding these events. I couldn’t do them without her and the pride and memories we share seals a very special bond between us. 2022 is particularly poignant for both of us as I have been on my own cancer journey for the past nine months and my friend is now five years clear of cancer. Somewhat ironically we have both now benefitted from the amazing service provided by Macmillan and what other reason could we need to carry on the support….?
“We make a living by what we get….But we make a life by what we give” – Sir Winston Churchill.